INFORMATION PURSUANT TO ART. 13-14, GDPR EU/2016/679 and Legislative Decree 101/2018
European Regulation EU/2016/679 (hereinafter “Regulation“) establishes rules on the protection of individuals with regard to the processing of personal data, as well as rules on the free movement of such data.
In compliance with the principle of transparency stipulated in Art. 5 of the Regulation, Dovaro Spa, as Data Controller, provides you with the information required by Articles 13 and 14 of the Regulation.
Purpose of Treatment
The processing of your personal data will be based on the principles of fairness, lawfulness and transparency, protecting your confidentiality, your rights and in accordance with the privacy policy of the Institution/Company. The Entity/Company also undertakes to process your data in accordance with the principle of “minimization,” i.e., acquiring and processing data limited to what is necessary with respect to the following purposes:
◊ For treatment Client-supplier management.
(a) Freight forwarding activities
(b) Acceptance of goods
c) Switchboard Activities
(d) Contract management
(e) After-sales service activities
(f) Tax compliance management
(g) Purchasing activities
| Treatment | Customer management | |
| Criteria | Purpose | Consent |
| the processing is necessary for the performance of a contract to which the data subject is party or the performance of pre-contractual measures taken at the request of the data subject |
|
In relation to the related purposes, the processing may be carried out without your consent |
| the processing is necessary to comply with a legal obligation to which the data controller is subject |
|
In relation to the related purposes, the processing may be carried out without your consent |
◊ For treatment Quality system management:
(a) Quality system management activities
| Treatment | Quality System Management | |
| Criteria | Purpose | Consent |
| the processing is necessary for the performance of a contract to which the data subject is party or the performance of pre-contractual measures taken at the request of the data subject |
|
In relation to the related purposes, the processing may be carried out without your consent |
The provision of your personal data and consent to its processing is mandatory, for the purposes of:
◊ For treatment Client management:
(a) Freight forwarding activities
(b) Acceptance of goods
c) Switchboard Activities
(d) Contract management
(e) After-sales service activities
(f) Tax compliance management
(g) Purchasing activities
◊ For treatment Quality system management:
(a) Quality system management activities
and your refusal to provide the data will result in the total impossibility of entering into the contract.
Mode of Treatment
The processing of your personal data will be carried out using paper and computer tools in compliance with the provisions on the protection of personal data and, in particular, with the appropriate technical and organizational measures referred to in Art. 32.1 of the Regulations, and with the observance of all precautionary measures to ensure its relative integrity, confidentiality and availability.
Source from which the data originated
| Treatment | Customer management | |
| Quality System Management | ||
| Criteria | Purpose | Consent |
| DATA COLLECTED FROM THE DATA SUBJECT |
TYPE OF DATA |
SOURCE |
| Customers-suppliers | ||
Categories of recipients
Your personal data may be disclosed, strictly in relation to the above purposes, to the following parties or categories of parties:
◊ For treatment Client-supplier management.
(a) Banks
(b) Agents
(c) Consultants and freelancers, including in associated form
(d) Insurance
We also inform you that:
- The communication of your data to the categories of subjects mentioned in the letters a), b), c), (d) is necessary to execute the contract to which you are a party.
◊ For treatment Quality system management:
(a) Consultants and freelancers, including in associated form
We also inform you that:
- The communication of your data to the categories of subjects mentioned in (a) is necessary to execute the contract to which you are a party.
In relation to these categories of recipients, the Data Controller undertakes to rely exclusively on individuals who provide adequate guarantees regarding data protection, and will appoint them as Data Processors pursuant to Article 28 of the Regulations. The list of Data Processors is available at the Institution/Company and may be viewed upon request to the Data Controller.
In addition, your data will be processed, exclusively for the above purposes, by employees and/or collaborators of the Entity/Company, specifically authorized and instructed by the Data Controller pursuant to Art. 29 of the Regulations.
Your personal data will not be disseminated, except when required by a law or regulation or by EU legislation.
Transfer of personal data
◊ For the treatment Customer-supplier management-Quality system management:
Your personal data will not be transferred to countries outside Europe or to international organizations.
Retention period
| Treatment | Customer-supplier management | |
| CATEGORIES OF DATA | RETENTION PERIOD | REGULATORY REFERENCES |
| Biographical data (first name, last name, gender, place and date of birth, residence, domicile) | 10 years | Articles 2409 bis-2409 septies Civil Code. The regulations govern the auditing obligations to which companies are subject. |
| Contract data (contract value, subject matter, terms, conditions, etc.). | 10 years | Articles 2409 bis-2409 septies Civil Code. The regulations govern the auditing obligations to which companies are subject. |
| Contact information (phone number, e-mail, etc.). | 10 years | Articles 2409 bis-2409 septies Civil Code. The regulations govern the auditing obligations to which companies are subject. |
| Invoices | 10 years | Articles 2409 bis-2409 septies Civil Code. The regulations govern the auditing obligations to which companies are subject. |
| Bank details | 10 years | Articles 2409 bis-2409 septies Civil Code. The regulations govern the auditing obligations to which companies are subject. |
| Treatment | Quality System Management | |
| CATEGORIES OF DATA | RETENTION PERIOD | REGULATORY REFERENCES |
| Biographical data (first name, last name, gender, place and date of birth, residence, domicile) | 10 years | Articles 2409 bis-2409 septies Civil Code. The regulations govern the auditing obligations to which companies are subject. |
| Invoices | 10 years | Articles 2409 bis-2409 septies Civil Code. The regulations govern the auditing obligations to which companies are subject. |
| Sales contract data (contract value, subject matter, terms, conditions, etc.). | 10 years | Articles 2409 bis-2409 septies Civil Code. The regulations govern the auditing obligations to which companies are subject. |
Rights granted to the data subject
You may at any time exercise your rights under Articles 15-22 of the Regulations against the Controller.
In particular, at any time, you will have the right to ask:
- Access to your personal data;
- Their correction in case of inaccuracy of the same;
- cancellation;
- The restriction of their processing.
It will also have:
- the right to object to their processing if they are processed in pursuit of a legitimate interest of the Data Controller, if it considers its fundamental rights and freedoms have been violated;
- The right to revoke your consent at any time in relation to the purposes for which it is needed;
- The right to portability of your data, i.e., the right to request and receive in a structured, commonly used, machine-readable format, personal data relating to you.
Identity and contact details of the Data Controller
- The Data Controller is: Dovaro Spa, operational headquarters: Strada Statale 11 -4/a Gambellara (VI), tel.: 0444648350, e-mail: info@dovaro.it
